The following steps show how to use a footnote in Word 2016 twice – using a “cross-reference”.

To insert a footnote and then use a cross-reference:

To insert a footnote 1. Click where you want the footnote reference mark to display.

With your document open in Microsoft Word open
Insert the first footnote by clicking where the first footnote needs to be placed
Open the ‘References’ ribbon
Select the ‘Insert Footnote’ button and enter in the footnote information
Insert the second footnote by clicking where you need it
Open the ‘References’ ribbon
In the ‘Captions’ group, click on ‘Cross-reference’
Set ‘Reference type’ to ‘Footnote’
Set ‘Insert reference to’ to ‘Footnote number (formatted)’
Under ‘For which footnote’ select the footnote you need to cross reference
Click ‘Insert’
Click the ‘Close’ button to close the window
Your document is now referring to the same footnote twice.

Important note about updating cross-references

On the Insert tab, go Endnote or Footnote. Word inserts a reference number in the document and adds the endnote or footnote to your document. Type the endnote or footnote text. Double-tap the reference numeral to jump between the note and where the note is referenced in your document.
Shortcut conflicts. Some Word for Mac keyboard shortcuts conflict with default macOS keyboard shortcuts. This topic flags such shortcuts with an asterisk (. ). To use these shortcuts, you may have to change your Mac keyboard settings to change the shortcut for the key. Change system preferences for keyboard shortcuts.

Shortcut To Insert Footnote In Word Doc

Note: cross-references have a limitation – if you insert another footnote above the original one, the footnote number will update but the cross-reference number will not.

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Shortcut Key To Insert Footnote In Word Mac

To update the cross-reference you need to right-click on the number and click on ‘Update’